Form 2290 serves multiple purposes for truck drivers that need to report changes to their tax status, truck, or the weight of the truck. Fortunately, it isn’t difficult to complete and file your Form 2290. 

Here’s what you should know about Form 2290!

What Is a 2290 Form in Trucking?

Form 2290 is a tax form designated for truckers. It calculates excise tax, specifically for highway usage. The official name of Form 2290 is the Heavy Highway Vehicle Use Tax Return. Truck drivers need to pay this tax every year, though there are certain exceptions 

What’s the Purpose of Form 2290?

The purpose of Form 2290 is to:

Claim: 

  • A credit for tax paid on vehicles that were destroyed, sold, stolen, or used 5,000 miles or less (7,500 miles or less for agricultural vehicles) 
  • Suspension from the tax when a vehicle is expected to be used 5,000 miles or less (7,500 miles or less for agricultural vehicles) during the period

Calculate and pay tax that is: 

  • Due if, during the period, the taxable gross weight of a vehicle increases and the vehicle falls into a new category  
  • Due on highway motor vehicles used during the period with a taxable gross weight of 55,000 pounds or more
  • Due on a vehicle for which you completed the suspension statement on another Form 2290 if that vehicle later exceeded the mileage use limit during the period
  • Due on a used taxable vehicle acquired and used during the period

Report the acquisition of a used taxable vehicle for which the tax has been suspended.

How Do I File Form 2290?

There are two options to file Form 2290. In addition to this form, you’ll also need two copies of Schedule 1. One will be submitted to the IRS and the second copy will be returned to you with a stamp as proof of payment. 

You can mail your Form 2290 with full payment to the IRS or mail Form 2290 to the Department of Treasury, without payment due or if the payment is made through EFTPS (discussed below). 

To file Form 2290, you’ll need: 

  • Your Employer Identification Number (EIN). 
  • The Vehicle Identification Number (VIN) of each vehicle. 
  • The taxable gross weight of each vehicle to determine its category.

If you file your Form 2290 by mail, you’ll need to print Form 2290-V along with Form 2290, your check, or your money order.

There is a third option to e-file Form 2290. Although it is a requirement if you are filing for 25 vehicles or more, any truck driver can e-file. To do so, you’ll still need your EIN, the VIN of each vehicle, and the taxable gross weight of each vehicle. If you choose to e-file, you won’t be able to use the IRS’ website to file and submit your form. In addition, you’ll also reference e-file providers to choose one to file Form 2290. 

The final step with e-filing your Form 2290 is to choose a payment option. You can choose between authorizing an electronic funds withdrawal (direct debit) or EFTPS, the electronic federal tax payment system. There is a waiting period of 5 to 7 business days to enroll in EFTPS. 

If you e-file or mail your Form 2290 and the IRS accepts it, you’ll receive a stamped Schedule 1 in days (if you applied by mail) or watermarked Schedule 1 in minutes (if you e-filed).  The Schedule 1 will serve as your proof of payment that you paid the vehicle’s annual tax.

How Much Does it Cost to File?

The cost for filing Form 2290 depends on whether you are an individual or paid preparer. Individual taxpayers, or owners with multiple trucks and a single EIN, can expect to pay $29.99 for 24 vehicles or less and $59.99 for 25 or more vehicles. In addition, paid preparers file taxes for multiple companies; it can cost as little as $20.00 per Form 2290 to e-file as a paid preparer.

What Is the Deadline to File Form 2290?

The deadline to file Form 2290 varies depending on when you drive your truck. If you’ve driven your truck within the current month, you’ll have until the last day of the next month to file Form 2290 and pay. This deadline applies if you’re paying or reporting the suspension of tax for your truck. It also applies, federally, regardless of when state registration is due so be sure to consider state registration deadlines.

If the last day of the next month is on a legal holiday, Saturday, Sunday, or legal holiday, you’ll have until the next business day to file Form 2290.

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Written by Susan Young

Susan Young is a Tax Accountant and 1-800Accountant Specialist. She's worked with the company for over 5 years and takes pride in helping he...